Privacy Policy
Effective Date: 11/09/2025
Workplace Wellness UK respects your privacy and is committed to protecting the personal data you share with us. This Privacy Policy explains how we collect, use, and store your personal information and your rights under applicable data protection laws, including the UK GDPR.
1. Information We Collect
When you use our website or sign up for a free trial, we may collect the following personal information:
- Names of staff members
- Email addresses
- Any other information you voluntarily provide
We also automatically collect information about your use of the website, including:
- IP address and browser information
- Pages visited and time spent on our website
- Cookies and similar technologies (see Section 6)
2. How We Use Your Information
We use the information we collect for the following purposes:
- To provide and manage free trial subscriptions
- To communicate with you regarding your free trial or paid subscriptions
- To improve our website and services
- To comply with legal obligations
We do not sell your personal information to third parties.
3. Legal Basis for Processing
Under the UK GDPR, our legal basis for processing your personal data is:
- Consent – when you agree to our cookie and data collection banner
- Contract – to provide you with a free trial and subscription services
- Legitimate interests – to improve our services and website functionality
4. Adding Employees Mid-Month
We may share your information with trusted service providers that help us deliver our services, such as:
- Email service providers
- Website hosting providers
- IT support services
We require all third-party service providers to process your personal data securely and only for the purposes we specify.
5. Data Retention
We will retain your personal information for as long as necessary to provide our services or as required by law. Once your data is no longer needed, we will securely delete or anonymize it.
6. Cookies & Tracking
Our website uses cookies and similar technologies to enhance your experience and collect usage data. When you first visit our website, you will be asked to consent to cookies via a banner.
You can manage your cookie preferences at any time in your browser settings.
7. Your Rights
Under UK GDPR, you have the following rights:
- Access the personal data we hold about you
- Correct any inaccurate or incomplete data
- Request deletion of your personal data
- Object to or restrict certain processing of your data
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact us at: workplace.athlete@gmail.com
8. Security
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.
9. Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website. Significant changes will be communicated via email or a notice on our website.
10. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
Workplace Wellness UK
Email: Workplace.athlete@gmail.com
Phone: +44 7539 000565